If your company handles sensitive information regarding customers and employees or maintains confidential documents regarding business accounts and deals it is crucial to block access to these files from the eyes of anyone else. Even when your employees are well-trained and trustworthy, a minor error can result in serious consequences. Here are four strategies to help you restrict access to documents to prevent a security breach.
Using two-factor or multi-factor authentication protocols to gain access to data is an effective way to block criminals from viewing protected files. The additional layer of security prevents them from stealing usernames and passwords to view confidential information. It also helps with compliance with laws like GDPR and HIPAA.
It is a different approach that companies employ to prevent access to individuals who are not authorized. This lets businesses verify the identity of the person before giving them access to private information. It also guarantees the highest level of security since any changes to documents can be easily detected.
Custom permissions can be used to increase security by allowing managers control over sensitive files being printed, copied and opened. You can also limit the kind of changes the file can undergo, such as changing its design or text. These documents can also be equipped with an examine trail added to them to permit administrators to track activity and detect any unauthorized changes.
This can be accomplished by making sure that you enforce the “clean desk policy” which ensures that all documents and papers are safely locked away or password protected when an employee leaves their desk. This can be accomplished by following the “clean desk policy” which ensures that all paper and documents are safely locked away or password protected when an employee leaves their desk and all devices, whether it’s a laptop computer, desktop computer or smartphone, are cleaned of any personal information prior to when they are turned off or taken away.